Federal regulations require that UCR monitor your progress toward completion of your degree or program as a condition of continued financial aid eligibility. All financial aid recipients must be in compliance with UCR's Financial Aid Office Policy on Satisfactory Academic Progress (SAP). If satisfactory academic progress is not being made, you will become ineligible for financial aid. The general satisfactory academic progress requirements for financial aid recipients include:
- Maintaining a minimum grade point average.
The Financial Aid Office reviews your cumulative GPA at the end of the spring quarter each year. In order to meet satisfactory academic progress minimum GPA requirements, students must have the following cumulative GPA at the end of spring quarter 2013 for continued eligibility in 2013-14:
2.00 for undergraduate students
2.00 for Teaching Credential students
3.00 for 4th and 5th year Biomedical Sciences students
3.00 for graduate students
- Completing a minimum number of units for credit each quarter to maintain SAP pace (units completed divided by units attempted).
- Completing your degree objective within the maximum time.
Undergraduate - Federal regulations limit the maximum time frame for an undergraduate student to complete his or her degree to 150% of the published length of the program. Our published time frame to complete a bachelor’s degree is four years (or 12 quarters); the federal maximum time frame for a student to receive federal and state aid is six years (or 18 quarters). UCR uses an initial maximum time frame of 16 quarters for a student to complete a degree as its baseline policy. Once the student has completed the equivalent of 18 full time quarters, he or she becomes ineligible for all state, institutional, and federal aid. However, additional quarters will be granted for majors requiring more than 180 units. All quarters and transferred attempted units are counted toward the maximum quarters of eligibility, regardless of whether financial aid was received during those periods of enrollment.
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The requirements for undergraduate and graduate student satisfactory academic progress are monitored at the end of each academic year. The Financial Aid Office will verify your cumulative GPA and unit totals with the UCR Registrar's Office at the end of spring quarter. You will be required to make up any deficiencies before you will be allowed to receive any additional assistance, including funds that would be used to pay your fees.Back to Top
If you fail to maintain satisfactory academic progress, you will be sent information regarding the appeals process during the summer. After failure to maintain satisfactory academic progress, you will generally be considered for financial aid only when one of the following conditions have been met:
- Sufficient units have been completed and/or the minimum grade point average requirement have been satisfied.
- It is established through the financial aid appeals process that you encountered an extenuating circumstance (i.e. prolonged hospitalization, death in the family, etc.) that hindered your academic performance during the quarters in question.
Students who are approved for continued financial assistance through the appeals process will be placed on a quarterly probation. Aid for subsequent quarters will be terminated if you do not comply with the terms of your probation.Back to Top
Remedial Courses - Workload units for remedial courses, which are recognized by the Registrar's Office in measuring a student's enrollment status, are accepted for purposes of calculating the number of units completed.
Grade Evaluation - Units for the following grades are not counted toward meeting the unit completion requirements.Back to Top
F - Failure
I - Incomplete
NR - No Report
NC - No Credit
IP - In Progress
W - Withdrawal
Repeat Courses - Repeat of a D grade
It is your responsibility to ensure that degree requirements are met within the time frame allowed. Our office will notify you when you have completed the maximum number of quarters allowed. Federal regulations limit the number of quarters that a student may qualify to receive federal student aid funds. UCR is required to count all terms of attendance, including quarters in which you did not receive financial aid. In general, undergraduate students may qualify to receive, federal, state, and institutional awards for the equivalent of 18 full-time quarters of enrollment. Students who are enrolled for more than 18 quarters are ineligible for all federal, state, and institutional aid, but may qualify for alternative loans. Back to Top